Free landscaper invoice template.Landscaper prices already in it.
Six landscaping line items at real 2026 Australian prices, already typed. GST worked out, your ABN checked, every element the ATO requires. Free, nothing uploaded.
Six landscaping line items at real 2026 Australian prices, already typed. GST worked out, your ABN checked, every element the ATO requires. Free, nothing uploaded.
Still needed for a valid invoice
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Doing this every week? BackOnTools raises the invoice off the finished job, takes the card payment on the link, and chases the late ones so you do not have to write the awkward text.
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ABN — — —
TAX INVOICE
#1001
Bill to
Customer
Dates
Issued 18/09/2026
Due 02/10/2026
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Labour, per hour, per person | 1 | $80.00 | $80.00 |
| Day rate, two-person crew with ute and tools | 1 | $1,000.00 | $1,000.00 |
| Supply and lay turf, prepared ground, per square metre | 1 | $18.00 | $18.00 |
| Garden bed preparation, mulch supplied and spread, per square metre | 1 | $25.00 | $25.00 |
| Paving, supply and lay, per square metre | 1 | $90.00 | $90.00 |
| Timber sleeper retaining wall under 1 metre, per lineal metre | 1 | $350.00 | $350.00 |
Total price includes GST.
Live preview. This is exactly what prints.
Starting figures, not gospel. Yours depend on your city, your overheads and the job.
ServiceSeeking's landscaper guide of 24 March 2026 puts the average at $80.12 an hour from quotes on its platform, with a minimum of $40, an average day rate of $577.39 which is $72.17 an hour over eight hours, and an average per square metre rate of $116.99. The split is 43% hourly, 25% per square metre, 23% daily. The per square metre average is high because it includes hard landscaping such as paving and decking, not turf and garden beds.
| Common landscaping line item | Typical price |
|---|---|
| Labour, per hour, per person | $80 per hour |
| Day rate, two-person crew with ute and tools | $1,000 to $1,400 |
| Supply and lay turf, prepared ground, per square metre | $18 to $35 |
| Garden bed preparation, mulch supplied and spread, per square metre | $25 to $45 |
| Paving, supply and lay, per square metre | $90 to $160 |
| Timber sleeper retaining wall under 1 metre, per lineal metre | $350 to $600 |
| Irrigation, install dripline and controller, per zone | $450 to $900 |
| Green waste and spoil removal, per bin or truck load | At cost plus 10% |
Rates: ServiceSeeking landscaper pricing guide, 24 March 2026 (average $80.12 an hour, minimum $40, average day $577.39, average $116.99 per square metre, split 43% hourly, 25% per square metre, 23% daily). Line items are the researched labour rate times a realistic time plus materials at trade cost; the turf, mulch, paving and retaining wall ranges reflect Australian landscaping cost guides for 2026 and should be checked against your own supplier prices, which move with the season. Licensing: QBCC structural landscaping trade licence, including the under-1-metre retaining wall limit, and nsw.gov.au structural landscaping work with the $5,000 threshold. GST: ATO tax invoices. No call-out range is given because landscapers do not generally charge one.
Licence and certificates
Soft landscaping, that is planting, turf, mulch and garden maintenance, generally needs no licence anywhere in Australia. Structural landscaping does. Queensland has a QBCC structural landscaping trade licence covering decking, fencing, carports, pergolas, retaining walls, ponds, paving and concrete for landscaping, and it applies over the $3,300 threshold, but it is limited to retaining walls under 1 metre with no additional loading. Anything taller or carrying a surcharge needs a builder. NSW has a structural landscaping contractor licence from Fair Trading, required for work over $5,000 including GST in labour and materials, covering retaining walls, paving, decks and pergolas. Retaining walls over 1 metre also usually need engineering and council approval on top of the licence.
GST on landscaping work
Landscaping is a taxable supply and 10% GST applies. Plants, turf, soil and mulch are all taxable when you supply them, which surprises people who assume food-related plants are GST-free. Seedlings and fruit trees sold as plants are taxable. The GST-free food rules cover food for human consumption, not the plant it grows on. Where you do work on a farm, the sale of farm land can be GST-free but your landscaping services to the farmer are not.
Payment terms that get paid
Maintenance is invoiced monthly in arrears on 7 to 14 day terms, and it is the one part of landscaping where a direct debit is worth setting up because the amounts are small and regular. Construction work runs on a deposit plus staged claims, and the material order matters: turf, pavers and soil are paid for before they land on site, so stage a payment before the delivery, not after. On builder work the security of payment timeframes apply, 20 business days after a payment claim for a subcontractor in NSW and a maximum of 25 business days in Queensland.
Quoting without the argument
Price access and spoil separately, always. The same courtyard costs twice as much when everything goes through the house in buckets instead of down a driveway. Name the access assumption and the assumed spoil volume in the quote, and give a rate per extra truck load, so the day you hit a metre of builder's rubble under the lawn it is a priced variation instead of your margin.
Usually yes, and the height is what decides which one. Queensland's QBCC structural landscaping licence covers retaining walls under 1 metre with no additional loading, over the $3,300 threshold. Taller than that, or carrying a surcharge like a driveway above it, and you need a builder's licence. NSW requires a structural landscaping contractor licence for work over $5,000 including labour, materials and GST. On top of the licence, most councils require engineering certification and approval for walls over 1 metre. Check the council before you quote, because the approval time affects your program more than the build does.
Invoice each property monthly in arrears with the visit dates listed as lines, and put a fixed monthly amount on properties you attend to a schedule. That gives the customer something to check and gives you one invoice per property per month instead of one per visit. Number them in a series per property so a missing invoice is obvious. Set up direct debit or a saved card if you can, because maintenance amounts are small enough that chasing one costs more than the invoice is worth.
No. Turf, plants, seedlings, soil and mulch are all taxable supplies and carry 10% GST when you sell them. The GST-free food rules apply to food for human consumption, not to a plant that might one day produce it, so even a fruit tree is taxable. You claim the GST credit on what you paid the turf farm and you charge GST on what you invoice the customer, margin included. The only common exception in the whole area is work under an NDIS participant's plan, and landscaping rarely qualifies as a reasonable and necessary support.
Seven things for a sale under $1,000: that the document is intended to be a tax invoice, your identity, your ABN, the date it was issued, a description of the work including quantity and price, the GST amount payable, and which parts of the sale are taxable. At $1,000 or more you also need the buyer's identity or ABN. This tool fills all of them and blocks printing until they are there.
Soft landscaping, that is planting, turf, mulch and garden maintenance, generally needs no licence anywhere in Australia. Structural landscaping does. Queensland has a QBCC structural landscaping trade licence covering decking, fencing, carports, pergolas, retaining walls, ponds, paving and concrete for landscaping, and it applies over the $3,300 threshold, but it is limited to retaining walls under 1 metre with no additional loading. Anything taller or carrying a surcharge needs a builder. NSW has a structural landscaping contractor licence from Fair Trading, required for work over $5,000 including GST in labour and materials, covering retaining walls, paving, decks and pergolas. Retaining walls over 1 metre also usually need engineering and council approval on top of the licence. Alongside the invoice you would normally issue: Engineering certification for retaining walls over 1 metre, Council approval or development consent where the work required it, Dial Before You Dig plans for any excavation, Plant and turf warranty or establishment terms.
Landscaper quote template
Same line items, set up as a quote.
Blank tax invoice
Empty, for any trade.
Charge-out rate calculator
What your hour has to be worth.
Other trades: plumber, electrician, carpenter, painter, roofer, tiler, cleaner, air conditioning, plasterer, concreter, handyman
The hard part is the four that went out last month and never came back. BackOnTools raises the invoice off the finished job, takes the card payment on the link, and chases the late ones so you do not have to.
On the tools and missing calls? The landscaper answering service answers them, day and after hours, and books the job.